Single Mailing/Shipping Labels

** This utility is under development and is not yet available. **

This program prints both shipping labels and mailing labels.
These can be used for labeling packages, or envelopes or for marketing with the ability to print one or several labels at a time.

Note: Labels can be printed using Laser printing only from a Windows Client.
To print labels from a Web Session or from an Open Client session, generate the Customer list to Excel and use that software to print labels.

The label program finds the customer's name and address from one of the following four sources:

1. the customer file
2. Sales Order
3. Invoice
4. contract

   If labels are selected by a document, the SHIP TO address from that document is displayed providing the opportunity to make an address correction before the label is printed.

Label Order Information:
For information on ordering labels, please see Pre-Printed Forms for NEBS order numbers.

• The shipping labels are Dot Matrix continuous feed 3 7/8" x 2 3/4".
  These labels have your company name and address pre-printed on the upper half of the label.
  They are one across labels and are suitable for packages and boxes.

• The mailing labels are Dot Matrix continuous feed 3 1/2" x 15/16".
  These labels are one across labels and are blank.
  This label is suitable for envelopes, postcards and reply cards.

The prompts to generate a label are:

Select from the following:

• CUSTOMER NUMBER

  Enter the customer number or look up the desired customer in the window.

  If you want to select an address from a Sales Order or from an Invoice or Contract instead of a customer number, press <ENTER> to leave the customer number blank.

  • SALES ORDER NUMBER

    Enter the desired Sales Order number, or leave it blank and select from either Invoice or Contract number.

    • INVOICE NUMBER

      Enter the desired invoice number, or leave it blank and select from the contract number instead.

      • CONTRACT NUMBER

        Enter the desired contract number, or leave it blank to fill in the name and address yourself.

      By selecting one of the four options, the software will automatically display the address to be printed on the label.

      Note: If the selection fields are all left blank, the name and address can be manually entered.
      This is very useful for prospects, or other one-time mailing needs.

      
      SHIP TO ADDRESS ON THE LABEL:

      If you selected according to a sales order, invoice or contract number, the software will display the SHIP TO address from that document. If you selected by Customer number, the name and address from Customer Information will display.

      You may over-type the name and address on the screen. This does not affect the original information, i.e. the customer file does not get affected.

      If you did not select any of the four options above, you must fill in the customer name and address yourself.

      
      SHIP TO NAME

      This is the name of the firm or individual.

      
      ATTN

      If you are mailing to a firm, you may want to direct the package to an individual by typing ATTN: GEORGE SMITH. You must type in ATTN: if you want the short form for "Attention" to print on the label.

      If this line blank is left blank, it will be skipped when printing the label.
      i.e. a blank line will not be left on the label, instead the rest of the address will be moved up one line to compensate for the extra space.

      
      ADDRESS

      This is the address where the package/envelope should be sent.
      There are two lines of address. Use line 1 before using line 2.
      If line 2 is blank, line 2 will be skipped on the label.

      
      CITY

      This is the city where the envelope/package should be sent.

      
      PROVINCE/STATE

      This is the province or state where the envelope/package should be sent.

      
      POSTAL/ZIP

      This is the postal or zip code where the envelope/package should be sent.

      
      NUMBER OF LABELS TO PRINT

      Press <ENTER> for 1 label or type in the number of copies of this address to be printed. To make four labels with this address, type 4

      
      MAILING OR SHIPPING LABEL

      Type M for Mailing label.
      This label measures 3 1/2" x 15/16", and generally is white and completely blank. It is suitable for the outside of envelopes, postcards or reply cards. This label is one across.

      Type S for Shipping label.
      This label measures 3 7/8" x 2 3/4". It has your company name and address pre-printed on the upper half of the label. It is suitable for the outside of packages, or boxes. This label is one across.

      
      ACCEPT or CANCEL

      A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

      Click the ACCEPT button to begin printing the report, or CANCEL to abort.

      
      PRINT SAMPLE

      Type Y (YES) to print a test label. The name and address displayed on the screen will be printed on the label, so that you can check the alignment of the label and the printing pattern.

      TIP: If the sample printed perfectly, you may not want to proceed with the reprinting of the label for the real print run. To abort after printing the sample, press ESCAPE (F11 LINUX) key. Otherwise, type N (NO) to proceed with the print run.

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      Topic Keyword: OEOH34