To be Completed on the last Working Day of the Month. All Daily and Weekly activities to be completed first.
_____ Generate Finance Charges _____ Post Finance Charges _____ Fax Statements (if applicable) _____ Customer Statements
_____ Aged A/R Summary _____ G/L Account Inquiry: Select A/R Account Period End Date = Month End Accumulate Prior Balance = Y Paging Screen = N, Summary. Aged A/R Summary Report Total ____________________ G/L Acct #_______ Balance on Screen ____________________ Difference ____________________
_____ Acct #________ Cash Clearing _____ Acct #________ Customer Refunds Owing _____ Acct #________ Suspense _____ Acct #________ ____________________________ _____ Acct #________ ____________________________ _____ Acct #________ ____________________________
_____ O/S Deposits Report _____ G/L Account Inquiry: Select Customer Deposits Account Period End Date = Month End Accumulate Prior Balance = Y Paging Screen = N, Summary. G/L Acct #_______ Balance on Screen ____________________ Outstanding Deposits Report Total ____________________ Difference ____________________
_____ Allocate Bulk Disposals _____ Daily Close 3 to post bulk disposals _____ Disposal Transactions Report - for current month
- monthly or yearly _____ Bulk Disposals completed first - see step 5 above _____ Check that all Warehouse Receiving and A/P Invoices have been entered _____ Verify Tag Qty = Loc Qty - this checks that all items have a Fixed Asset Tag. Items that appear on the report need correcting in Rental Inventory _____ New Acquisitions Report - for current month only Sort by Depreciation Class = Yes - confirm that new items are in the correct class _____ Inventory Value Report - confirm that the report totals balance to the General Ledger Accounts for Rental Inventory _____ Depreciation Run - Sort by Depreciation Class "Report Printed Ok " - NO for the Edit, YES for final run _____ Miscellaneous G/L Journals & Post Miscellaneous G/L Journals to post Depreciation
- Bulk Disposals completed first - see Step 5 - pick one of the following: _____ Salesman Commission Report _____ Commission Report By Payment _____ Salesman Detail Report _____ Salesman Summary Report
_____ Unbilled Revenue Report _____ Miscellaneous G/L Journals and Post Miscellaneous G/L Journals to post Accrual of Unbilled Revenue
_____ Inventory Value Reports _____ Missed Rentals Report _____ Rental Utilization Reports _____ Gross Margin Analysis Report _____ Equipment Financial Utilization _____ Equipment Summary Report _____ Taxable/Nontaxable Invoice Report - for U.S. sales tax preparation
_____ Month End Date Range Roll-Over Roll over all dates except programs relating to Accounts Payable & General Ledger functions.
MONTH END FINAL CLOSE OUT
According to your company requirements, select 5 to 10 days after month end to finalize the month's activities. Between 5 and 10 days is usually allowed for late arrival of Accounts Payable invoices and the completion of the Bank reconciliation.
Allow 5 to 10 days for later arrival of invoices, then close the A/P, and no longer use the previous month as the Post Date. Invoices arriving after the month end close must use the next month's post date.
Note: Next month's invoices may be posted even though the previous month is not closed.
_____ Vendor Account Inquiry - use this to check Vendor Statements as they arrive _____ Aged A/P Summary Report (use Month End Date) _____ G/L Account Inquiry Select Accounts Payable Account Period End Date = Month End Accumulate Prior Balance = Y Paging Screen = N Summary. Aged A/P Summary Report Total ____________________ G/L Acct #_______ Balance on Screen ____________________ Difference ____________________
_____ All G/L Checks Posted _____ All Misc and Standard Journals posted _____ Banks Reconciled _____ Trial Balance By Account# Range Summary for the month - check the following: _____ All Clearing Accounts checked for zero balances _____ Errors or unusual entries _____ Summarize G/L For Financial Statements _____ Balance Sheet _____ Income Statement Optional: _____ G/L Trial Balance (comprehensive report should be done before compression) _____ Compress General Ledger Transactions for the month only (Print the Trial Balance Detail for the month first, and never compress if the report is out of balance)
_____ Date Range Control Change date ranges for programs relating to Accounts Payable & General Ledger only
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