Division Printing Parameters

The tunable divisional Print Parameters can be accessed from the window in the Division Parameters.
These division definitions and defaults include:

General Settings

PRINT COMPANY NAME ON FORMS

This field applies if your firm does not use pre-printed document forms that already include the company name and address.
It is useful when using forms control as setup in Customer Forms and document print programs that can print a division name and/or address information on each document.

Check this box if the print programs used for Invoices, Contracts, Reservations, Quotations, Work Orders, Purchase Orders, Packing Slips, and Off Rentals, should print the Company Name on the documents.
The company name and address information to be printed can be setup in Divisions, in the window in the Division Name field. Include any telephone or fax numbers that should also print on each document.

Uncheck this box if your pre-printed forms do not require the division name or address information to be printed on the documents.

PICKING TICKET MARKETING CODE

Leave this field blank if no message is to be printed on each Picking Ticket.
Enter the marketing code or select one from the drop-down list as setup in Marketing Codes, that is to be printed on each Picking Ticket from this division.

Note: If your firm uses the Alternate Language feature as activated in the Company Miscellaneous Parameters, then the comments for the Marketing Code should include text for both languages, as the same code will always be printed.

PRINT BIN LOCATION ON PO

Check this box to print the Bin number on the Purchase Order.
Uncheck this box to omit the Bin number on the P.O.

PRINT TIME IN DOCUMENT DETAILS

Check this box to always print the Time stamp on the product detail lines.

Uncheck this box to suppress printing the Time on the product detail line on Contracts, Invoices, and Off Rentals.

• When the time is not printed, the "Bill Thru" date on Invoices is displayed as the day before the actual bill through date so the text for standard documents and Crystal Forms for Billed Thru should be changed in the Document Field Labels to something more appropriate, such as Bill Date.
  For Jasper documents refer to Jasper Appearance and Formatting window of Customer Forms for the language and label controls..

• If the Time stamp is suppressed, for standard documents and Crystal Forms, the wording of Date/Time Out and Date/Time Off on the Contract, Invoice and Off Rental documents should be changed in Document Field Labels to Date Out and Date Off Rent.
  For Jasper documents refer to Jasper Appearance and Formatting window of Customer Forms for the language and label controls.

PRINT CONSOLIDATION NOTES

When two contracts from the same division and the same customer are merged using the utility Contract Consolidation, a comment referencing the old contract# is created in the notes of each product detail that has been moved to different contract#.
This parameter sets the default print flag for the comment line.

Check this box if the comment line in the product detail notes that lists the previous contract # for a product that has been moved to a different contract, should print on the contract.
Uncheck this box if the comment line referring to the previous contract # should not print on the contract.

Note: This print flag can always be manually changed in the notes on the specific document later if required.

PRINT NO-CHARGE ITEMS

Check this box to print product details on the document even if the charges are zero.

Uncheck this box to skip no charge items when printing contracts, invoices, reservations, and quotations.

CONTRACT COMMENTS REQUIRED

Uncheck this box if a general comment does not need to print on contracts generated for this division.

Check this box to always include a general comment on the document header of all contracts for this division.
The divisional comment can be maintained in the Document Comments window accessed from the icon to the right of this field.

Note: The Divisional Comment lines are not actually added to each contract, so they are not visible in the contract header comments window.
They will only appear on the printed contract.

COUNTER DOCUMENT DEFAULTS

This Counter Document Default window controls the default Print and Email flags on counter documents including Invoices, Contracts, Quotes, Reservations, W.O. Invoices, Sales Order Invoices and Counter Payment Receipts.

These defaults do not apply to the document reprint utilities, because multiple documents from different divisions can be reprinted in the same batch. Instead these defaults apply to the individual document when created for this division in document entry or counter payments.
The default can always be changed in document entry as required.

PRINT & EMAIL SETTINGS for Documents:

Enter one of the following divisional Print and Email defaults or select one from the drop-down list, for each of Invoices, Contracts, Quotes, Reservation and Reservation Pick Ticket.

Type Y (Yes) for Always Print / Always Email to default the print/email flag to Yes in all documents of this type.
Type C for Cash to default the print/email flag to Yes for only Cash customers.
Type O for On Account to default the print/email flag to Yes for On Account customers only.
Type N (No) for Do Not Print / Do Not Emailto default the print/email flag to No for all documents of this type..

Note: The Email settings for the documents are only enabled when the Use Contact Document Emailing feature is activated in the Company Email Configuration and when Jasper documents are use as setup in Customer Forms.

PRINT & EMAIL SETTINGS for Counter Payment Receipts:

Enter one of the following divisional Print and Email defaults to apply to all Counter Payments for this division or select one from the drop-down list:

Type N to default to No Thanks
Type P to default to the Print option
Type E to default to the Email option

The default for the division is then reflect in the Print Receipt window when the payment is generated from Counter Payments but can be changed as required for each receipt.
These receipt defaults do not apply to customer payments entered in A/R Payments.

Note: The email option for a receipt is not offered as a default but is available for selection in the Print Receipt window on Counter Payments, if Use Contact Document Emailing feature is not activated in the Company Email Configuration, to allow a Receipt to be emailed to a manually entered email address.

PRINT ORIGINAL CLERK ON PO

Check this box to print the Clerk code and the name of the original Clerk who created the PO in the comments of the Purchase Order document.
Uncheck this box to print the current Clerk code and name on the PO in the comments.

Slip Printing

SLIP PRINTER

Uncheck this box to print all invoices made from Point Of Sale Invoices on standard 8 1/2" x 11" or A4 invoice paper.

Check this box to use a slip printer to print out invoices generate using Point Of Sale Invoices.
This program will print on blank paper using a 40 character serial slip printer.

Note: The slip printer invoice does not utilize the alternate language feature.

If the Slip Printer option is selected, the following prompts are enabled:

LP#

Enter the LP# which corresponds to the physical connection of the Slip Printer on your system, or select it from the drop-down list.
Call Texada Support for assistance to determine this.

SLIP DEVICE NAME

Enter the Printer name or select it from the Report Device Search window.

In LINUX (Green Screen) the general printers are setup in System-Wide Printers but the slip printer does NOT have to be setup in System-Wide Printers.
By not including it, it will not be displayed in the printer selection window, and so the slip printer can not be accidentally selected for printing reports, etc.

In Windows (GUI) environment, the Slip Device name must be set to CRT.

SLIP DEVICE TYPE

For LINUX systems, enter the correct device type or select it from the drop-down list.
Windows (GUI) systems must be Type 5.

SLIP PRINTER CODE

Enter the code for the Slip Printer, which is the LINUX printer name. Call Texada Support for assistance to determine this.
Windows systems must be set to WIN-CRT.

LINES TO ADVANCE BEFORE CUT

Leave this field blank, or set the number of lines to advance the printer to the tear off point after printing the invoice, according to your slip printer requirements.

Standard advance is often 4 lines.

WINDOWS SLIP PRINTER

Check this box if your Slip Printer should print through the Windows Print Manager.

WINDOWS FONT SIZE

This field is enabled if the Windows Slip Printer field is checked.
Enter the Windows Font Size to use. (e.g. 32)

Note: A specific slip printer can also be assigned for LINUX operators in Operators.
Any LINUX operator slip printer would be used before the default division printer.

For further details on setting up the Slip Printer on the Windows terminals, refer to Slip Printer Set-Up.

Warehouse Receipt Printing

PRINT QUEUE

Warehouse receipts can be printed directly from Warehouse Receiving.
They can also be queued and printed later in a Batch job from Print Queued Warehouse Receipts.
Using the Print Queue also activates Print Exceptions Report.

Uncheck this box to prevent creating a receipts queue for this division.

Check this box to generate a receipts queue for this division.
The division used is from the Location field in the header of Warehouse Receiving By P.O.
The prompts to setup the printer include:

DESTINATION PRINTER

Enter the printer for the warehouse receipts batch job from Print Queued Warehouse Receipts or select it from the Report Device Search window.

PRINTER TYPE

Enter the Printer Type or select it from the drop-down list.

DEVICE TYPE

Enter the Device Type or select it from the drop-down list.

Note: LINUX systems can be setup to print the Warehouse Receipts that are queued unattended automatically from a Cron job.
Call Texada Support for assistance setting up this Cron command.

PRINT APPROVAL STAMP

Uncheck this box if a no approval stamp is required on Work Order Receipts generated for this division.

Check this box to always include an approval stamp request on Work Order Receipts for this division.
The stamp lists the GL distribution accounts and Amounts, of the Purchases and of the Taxes, and provides spaces for the clerk to record Approved, Checked and Paid confirmations.

Note: If the P.O. Costs are not being printed on the Warehouse Receipt per the flag in the Company Inventory Parameters, then cost dollars are not printed for the products in the stamp either. Tax dollar totals are still printed.
Non-inventory receivings are excluded.

Re-Order Report Printing

PRINT QUEUE

LINUX systems can be setup to print the Re-Order Report by division unattended automatically, from a Cron job. Call Texada Support for assistance setting up this Cron command.

Uncheck this box if the queued Re-Order Report by Cron job is not used.

Check this box if the queued Re-Order Report by Cron job is used and assign a printer for this division.
The Vendors to be included in the Inventory Re-Order report, need to be setup by day, in Vendor List For Queued Re-Order Report.
The printer setup prompts include:

DESTINATION PRINTER

Enter the printer for the Re-Order report batch job for this division, or select it from the Report Device Search window.

PRINTER TYPE

Enter the Printer Type, or select it from the drop-down list.

DEVICE TYPE

Enter the Device Type, or select it from the drop-down list.

Finished?

Click OK to exit the window.

Note: Any changes made to the Printing Parameters will not be applied until the Division Parameters are accepted.